In today’s fast-paced hospitality market, hotel inventory management isn’t just about room availability—it’s about maximizing revenue, maintaining rate parity, and ensuring seamless guest experiences across every channel.
Whether you’re managing a boutique property or a hotel group, how you handle your availability, pricing, and content across online platforms can make or break your booking performance.
That’s where MaxiRoom—Hotelbeds’ dedicated extranet—comes in. It empowers hoteliers to manage listings, availability, pricing, and promotional content efficiently across a massive B2B distribution network, including travel agents, tour operators, OTAs, and airlines.
MaxiRoom: The Hotelbeds Extranet Explained
What is MaxiRoom?
MaxiRoom is Hotelbeds’ centralized content and distribution management tool built for hoteliers. It allows hotels to manage real-time room availability, pricing, cancellation policies, visual content, and limited-time offers—all from one dashboard.
Key Features of MaxiRoom
Interactive Calendar Interface
Easily update your rates, room availability, restrictions, and blackout dates via a dynamic calendar that reflects changes in real time.
Advanced Content Management
Upload and manage high-resolution photos, property descriptions, room features, and amenities. Well-curated content boosts your search ranking and drives booking confidence.
Promotion Management Tools
Create and schedule deals like early bird discounts, free nights, or last-minute offers. These promotions can target specific travel seasons or traveler segments.
Competitor Insights
Understand how your property compares to similar hotels in the region. Use pricing intelligence to stay competitive while maintaining margins.
Benefits for Hoteliers
Complete Control Over Inventory
Adjust pricing and availability instantly based on occupancy trends, local demand, or special events—helping you sell the right room at the right price.
Increased Visibility Across Global Markets
Through Hotelbeds’ vast B2B network, your property becomes discoverable by thousands of travel sellers worldwide.
A recent case study from Vietnam's Crown Retreat Quy Nhon Resort demonstrates this well. By joining Hotelbeds’ Pickup Campaign, the resort improved its international visibility and achieved a 5% increase in production year-over-year—despite operating in a highly seasonal market.
Lower Risk of Overbooking
With real-time updates and calendar sync, your inventory stays accurate across all platforms—eliminating double bookings and miscommunications.
Higher Operational Efficiency
Your team can focus more on guest experience and less on manual updates or back-and-forth communications with distribution partners. Many properties have found that pairing MaxiRoom with a channel manager dramatically reduces workload while keeping every listing up to date.
Getting Started with MaxiRoom: Step-by-Step Guide
Step 1: Register Your Property
Visit the Hotelbeds Supplier Portal and fill out the registration form.
Step 2: Receive Login Credentials
After approval, you’ll get access to the MaxiRoom dashboard with your login details.
Step 3: Complete Initial Setup
Add base rates, taxes, cancellation policies, room photos, and descriptions. The more detailed your listing, the better it will perform.
Step 4: Go Live and Start Getting Bookings
Once verified, your property will go live across Hotelbeds' connected partner network.
Integrating MaxiRoom with Your PMS
MaxiRoom supports integration with many Property Management Systems (PMS), allowing you to streamline rate and availability updates without logging in separately.
Why Integrate?
- Automatically push rate and inventory changes from your PMS to MaxiRoom
- Reduce manual entry errors and avoid duplicate bookings
- Improve your revenue strategy with centralized data management
Supported Systems Include:
Hotelogix, Opera, Cloudbeds, Mews, eZee, and more
Integration Process:
- Confirm that your PMS supports Hotelbeds API
- Request integration support from your PMS provider
- Conduct test bookings and validate updates before going live
How Hotelogix PMS Makes MaxiRoom Integration Seamless
Real-Time Inventory & Rate Sync - Changes made in Hotelogix—such as rate modifications or room closures—are automatically reflected on MaxiRoom and other connected channels.
Centralized Channel Management - Manage all OTA and B2B listings from a single dashboard. Save time and improve distribution accuracy without juggling multiple logins.
Accurate Room Mapping - Hotelogix ensures your rate plans and room types align perfectly with MaxiRoom’s system—reducing the risk of mismatches or booking errors.
Faster Booking Flow - With automation in place, your team can dedicate more time to guest services rather than backend coordination.
Best Practices to Maximize Your Bookings on MaxiRoom
Keep Your Content Fresh - Update your photos, amenities, and policies regularly. Listings with fresh content rank higher and convert better.
Use Targeted Promotions - Create offers tailored to demand patterns—weekend getaways, holiday bundles, or long-stay discounts.
Monitor and Optimize Performance - Review analytics within MaxiRoom to understand what’s working. Optimize your rates, policies, or content accordingly.
Write Guest-Friendly Descriptions - Use persuasive language, highlight your unique selling points, and make it easy for travel agents to sell your property.
Troubleshooting: Quick Fixes for Common Issues
Can't Access Your Account?
Reset your password or reach out to the MaxiRoom Help Desk.
Rates Not Reflecting Properly?
Check integration settings and ensure rate mapping is correct.
Availability Out of Sync?
Review your PMS calendar sync and check for manual overrides.
Need More Help?
Contact your Hotelbeds account manager or browse the MaxiRoom Help Center.
9. Frequently Asked Questions (FAQs)
Q1: What’s the typical commission on bookings via MaxiRoom?
A: It ranges from 15 to 25 percent, based on your region and contract terms.
Q2: How are payouts managed?
A: Hotelbeds uses a post-stay payment model, with consolidated payouts via bank transfers.
Q3: Is it safe to use?
A: Yes. MaxiRoom is GDPR-compliant and uses secure protocols to safeguard your data.
Q4: Can I manage more than one hotel?
A: Yes. Chain properties can be managed under a single login with multi-property access.
Q5: Can I upload multilingual content?
A: Absolutely. You can publish descriptions in different languages to increase international bookings.
Final Thoughts: Ready to Grow Your Hotel Bookings?
MaxiRoom is not just a tool—it’s a strategic platform that enables hotels to take control of their online distribution, enhance their B2B presence, and drive bookings efficiently.
According to the 2024 Hotel Distribution Report, over 60% of hotel revenue is now generated through digital distribution channels, reinforcing the need for tools like MaxiRoom to stay competitive in a global market.
When paired with a robust PMS like Hotelogix, it becomes a complete solution to reduce overbookings, expand reach, and maintain rate consistency across all channels.
Register with Hotelbeds today and explore how Hotelogix PMS can help you make the most of MaxiRoom.